Join the IHB Secretariat team in Barbados
Intimate Hotels of Barbados (IHB) is seeking a well-organised, tech-savvy Executive Assistant with good communication skills to help run an efficient Secretariat office, supporting our Executive Director and our membership of 30+ locally owned properties.
WHAT YOU WILL DO
- Manage correspondence & filing systems
- Support AGM & meeting coordination
- Maintain accounts in QuickBooks
- Assist with IHB projects & initiatives
WHAT WE ARE LOOKING FOR
- 2+ years administrative experience
- QuickBooks training & experience
- Tech-savvy & detail-oriented
- Strong communication skills
Only shortlisted candidates will be acknowledged.
Key Responsibilities
- Manage incoming and outgoing correspondence, logging, scanning, filing, and routing using physical, digital and cloud-based systems
- Organise and maintain effective electronic and physical filing systems, including shared cloud drives
- Monitor and follow up on correspondence and tasks to ensure deadlines are met
- Assist with day-to-day office operations, including ordering supplies and processing payments
- Support the planning and rollout of IHB projects and initiatives
- Maintain accounts payable and receivable records using QuickBooks, as well as payroll processing
- Coordinate meetings, including scheduling, logistics, minute-taking, and preparing contracts, letters and reports
- Assist with the planning and administration of IHB annual general meetings and special meetings, including virtual or hybrid formats
Qualifications & Skills
EXPERIENCE & TRAINING
- Minimum secondary-level education; a qualification in Management, Business Administration, or related field is an asset
- Minimum 2 years’ proven administrative experience
- Training and practical experience in QuickBooks essential
- Hospitality or customer service experience advantageous
SKILLS & ATTRIBUTES
- Tech-savvy with Google Workspace, cloud filing, e-signature platforms, scheduling apps & AI tools
- Proficiency in QuickBooks, Microsoft Office; Canva an asset
- Excellent written, verbal & interpersonal communication
- Strong organisation, time-management & discretion under pressure
Please submit your application and curriculum vitae to the address below. Only shortlisted candidates will be acknowledged.
Apply by June 28, 2026
Subject line: “Executive Assistant Vacancy”
SEND CV TO
[email protected]
